T&F Sheet Metal Fabrication and Machining Inc. Quality Requirements

TERMS & CONDITIONS - F 8.4.3 - 2 QUALITY CLAUSES (2024 Jan.)

The following requirements apply at minimum, additional requirements may be incorporated with the company purchase order.

APPLICABLE TO ALL PURCHASE ORDERS

QC # Requirements
Q1 QUALITY SYSTEM REQUIREMENTS
The seller shall provide and maintain a quality system that complies with ISO 9001, AS 9100, AS 9120, or other International Organization for Standardization (ISO) Quality Management System appropriate to the product. The supplier is responsible for the presentation of their ISO certificate to T&F Sheet Metal as evidence of their certification.
Q2 MRB AUTHORITY
T&F Sheet Metal does not authorize the supplier / processor to conduct material review authority and disposition product or materials that we provide.
Q3 CHANGES
The seller shall notify the buyer of any proposed changes in design, fabrication methods, tooling, raw material suppliers, changes of manufacturing facility location(s), and obtain T&F Sheet Metal approval in writing when wanting to implement the change of processes previously approved by the Buyer and/or Buyer’s customer. Changed articles shall be clearly identified in a different manner from previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of Changes.
Q4 RAW MATERIALS
Raw materials shall be accompanied with certifications, chemical and/or physical test results. The seller shall certify to the specific requirements defined on the face of the purchase order.
Q5 RAW MATERIALS USED IN PURCHASED ARTICLES
Results of test performed on specimens or detailed analysis of Seller’s acceptance test results on all raw materials that are required to satisfy specification requirements, and which are employed in the fabrication of the articles purchased on a subcontract or purchase agreement shall be made available to the Buyer upon request.
Q6 AGE CONTROL AND LIMITED LIFE PRODUCTS
Seller records for age control/life limited products shall reflect useful life and when useful life is expended.
Q7 IDENTIFICATION AND DATA RETRIEVAL
Where and to the extent traceability is a specified requirement, the seller shall apply a unique identification to individual product, material or batches. This identification data shall be recorded on and traceable to related Seller records.
Q8 SELLER RECORDS
The seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum of ten (10) years after final payment or as specified elsewhere in the purchase order. See requirement(s) stated elsewhere in this order, for specific records to be forwarded to the Buyer.

If required by customer and or contract program, the vendor/supplier shall maintain for as long as required by purchase order (e.g., Fracture/durability critical designation require a record retention time of twenty (20) years beyond the termination of the contract. F-35 parts require a retention time of thirty (30) years beyond the termination of the contract.)
Q9 INSPECTION AND TEST CHARACTERISTICS.
Seller shall inspect and/or test as applicable, all characteristics defined by the purchase order, applicable drawing specifications, pertinent to the work that the Seller is responsible for performing.
Q10 RESUBMISSION OF NONCONFORMING ARTICLES OR MATERIALS.
Non-conforming articles and materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such non-conformance, either on the articles, materials or applicable Seller records. The Seller shall provide evidence that the cause for non-conformances have been corrected and actions taken to preclude any recurrence. Seller shall communicate immediately with buyer to notify them of any non-conformance and identify corrective action to be taken, whether or not item is returned to buyer.
Q11 BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE.
The Buyer and its customers reserve the right to perform inspections and test on all articles, materials or services at any time and / or place. The Buyer and its customers also reserve the “right of entry” which shall allow the Supplier, Customer, or Regulatory agency to determine and verify the quality of work, records, and materials at any place, including the plant of the supplier or sub-tier supplier(s) within (48) hours of notification.
Q12 GOVERNMENT SOURCE INSPECTION
When the Government or Customer elects to perform inspection at the Seller’s facility, the following requirement applies: All work on this order is subject to inspection and test by the Government or Customer(s) quality representatives who have been delegated quality assurance functions on this procurement shall be notified immediately upon receipt of this order. The Government or Customer(s) shall also be notified forty-eight (48) hours in advance of the time articles or materials are ready for inspection or test.
Q13 PROCUREMENTS OTHER THAN THOSE REQUIRING GSI
For procurements which do not require Government Source Inspection, the following requirement applies: The Government has the right to inspect any or all of the work included in this order at the Seller’s plant.
Q14 ITAR FLOWDOWN
If the order falls under the regulations of ITAR (International Traffic and Arms Regulations), all manufacturers, exporters, brokers of defense articles, defense services or related tech data are required to register with DDTC (Director of Defense Trade Controls). All license requirements imposed by ITAR are the sole responsibility of the subcontractor in possession of the purchase order.
Q15 CALIBRATION SYSTEM
The supplier and supplier subcontractors shall meet and maintain a Calibration System in compliance with Calibration System Requirements of ISO 17025 or ANSI Z540-1. Gauges and Equipment must be Traceable to NIST standards.
Q16 SELLER’S FLOW DOWN OF REQUIREMENTS
By accepting and performing work against this Purchase Order, the Supplier agrees to ALL requirements listed on this Purchase Order. The Supplier also agrees to the flow-down of all documents stated on this document, T&F Sheet Metal Fabrication and Machining, Inc. Quality Requirements, to the lowest sub-tier supplier in writing. Supplier shall flow down requirements and/or key characteristics in the purchase documents to sub-tier suppliers as applicable.
Q17 STATEMENT OF CONFORMANCE
Each shipment must be accompanied by at least one legible copy of a statement of conformance. This statement shall specify that all contractual requirements have been adhered to including all specifications and other applicable documents as cited in the purchase agreement and that evidence is on file for review by a quality representative, either T&F Sheet Metal, Customer or Governmental entity. The statement of conformance must contain at a minimum: the part number, purchase order number, quantity, revision as specified on the purchase order, name, address of the company certifying the product, part or service and the company official signing the document.
Q18 TEMPORARY SHIPPING PROTECTION
Apply temporary protection on parts or assemblies for transportation i.e. UPS, Fedex, etc.
Q19 DFARS
The Supplier certifies that all products supplied against the purchase order fully comply with DRAFS Clause 2522257008, Preference of Domestic Specialty Metals, Including Alternate Clause 1, Reference Code of Federal Regulations (48 CFR Chapter 2).
Q20 DPAS
The DPAS provides that Department of Defense (DoD) contracts are assigned priority ratings to assure that these contracts are afforded production priorities for delivery ahead of unrated orders which includes commercial orders. Ratings are assigned to DoD contacts and enforced in both peacetime, war and emergencies.

DPAS rules are standard part of U.S. defense contracting process: (15 CFR 700.11 (a))
There are two (2) levels of priority ratings:

1. (DX) Highest national defense urgency
All DX rated orders have equal priority and take preference over DO and unrated orders (based on ship schedule)

2. (DO) Critical to national defense
All DO rated orders have equal priority and take preference over unrated orders (based on ship schedule)

(A1) Aircraft
(A2) Missiles
Other

U.S. Government's Defense Priorities and Allocation System (DPAS)

The Contractor is obligated to accept the rated order, to schedule production operations to satisfy delivery requirements of each rated order, and to extend the priority rating to sub-suppliers to assure that the item is delivered in the timeframe requested.
Q21 RIGHT OF ENTRY
The company, their representatives, customer(s) and any regulatory agencies shall have “Right of Entry” to the supplier facility and at any level of the supply chain, and quality records for the purpose of the audit, surveillance and/or verification of quality of work, documentation or material when given (24) hour notice by the Buyer. The supplier shall ensure that this requirement flows down to their supply chain.
Q22 COUNTERFEIT PARTS & MATERIAL
Supplier shall have a counterfeit parts avoidance, detection, mitigation, and disposition program. Seller shall only deliver authentic components, devices, pieces, material, modules, assemblies, sub-assemblies, goods, etc. that are manufactured by or obtained from original equipment manufactures (OEM’s), original component manufacturers (OCMs), or authorized distributors. Sellers shall make available to POC documentation that authenticates and provides traceability of the Parts to the OEM or OCM. 8. Supplier shall notify T&F Sheet Metal, and appropriate regulatory authorities should they find counterfeit materials or products that were intended to be or were delivered to T&F Sheet Metal.
Q23 AWARENESS
Supplier shall ensure their employees are aware of the following:
1. Their contribution to our product conformity;
2. Their contribution to our product safety;
3. The importance of ethical behavior.
Q24 T&F SHEET METAL QUALITY POLICY
T&F Sheet Metal Fabrication and Machining, Inc. is committed to meet and exceed all customers and
regulatory requirements and expectations. T&F will strive to continually improve the effectiveness of the
Quality Management System.

We are committed to excel in:
• Quality Products
• On-Time Delivery
• Customer Satisfaction
Q25 WORKER CERTIFICATION
When required in the T&F Sheet Metal Purchase Order, Suppliers shall provide evidence of qualification and/ or certification of personnel when requested.

Personnel participating in completion of this P.O shall be, as a minimum, qualified and certified by the organization; the qualification and or certification method shall be periodically reviewed and renewed based on performance of personnel. Unless otherwise specified in the customer’s specification or ordering data, all personnel interpreting the NDT results of test shall be certified to at least NDT level II proficiency IAW the latest revision of MIL-STD-410 /NAS 410. Organization shall ensure that only certified and or qualified personnel participate in the completion of purchase when customer driven specifications specify such requirement.
Q26 DOCUMENTATION
When informed by T&F Sheet Metal, the Supplier shall deliver technical test specifications, records, verification records, number of products reviewed, and any audit or investigation reports when product compliance testing records must be retained.
Q27 NONCONFORMANCE AND ACTION TO MAKE RIGHT
All non-conformances that cannot be reworked to engineering requirements must be reported to T&F on suppliers’ nonconformance document for approval.

When T&F Sheet Metal issues a Corrective Action Request (CAR) to a Supplier, the CAR is to be responded to in writing within (7) calendar days with a containment action. A full corrective action report and implementation is to be provided in writing within (30) days to the Buyer. Failure of the Supplier to submit a valid CAR within (30) days to T&F Sheet Metal, will allow us to withhold payment until the documented CAR properly addresses the issue and is returned to T&F Sheet Metal and is approved.
Q28 FOREIGN OBJECT DEBRIS AND OR FOREIGN OBJECT DAMAGE (FOD)
Vendor/Supplier shall maintain a FOD prevention program in accordance with Aerospace Industries Association (AIA) NAS-412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention. Whenever and/or wherever FOD entrapment or foreign objects can migrate, Vendor/Supplier shall ensure that this requirement is flowed down to any sub-tiers and/or suppliers used to satisfy this purchase order. By delivering parts/product to T&F, the Vendor/Supplier certifies that such items are free from any FOD that could result in damage to product/parts and/or components.
In addition, Vendor / Supplier shall suitably wrap, box and/or rack parts to guard against any shipping damage.
Q29 FIRST ARTICLE INSPECTION
Inspection of a First Article product, manufactured to satisfy this purchase order must be submitted to T&F Sheet Metal’s Quality department prior to the start of production. Notify T&F Sheet Metal’s Q.A. department at (310) 516-8548.
Q30 KEY CHARACTERISTICS
This part of assembly has Key Characteristics (KC) or Interface Key Characteristics. Do not alter. Key Characteristics require a 100%-dimensional inspection record.