Document Release Date: 04/19/2021
The following requirements apply at minimum, additional requirements may be incorporated within the body of the purchase order.
Material and Hardware Providers- Q1,Q2,Q3,Q4,Q8,Q16,Q17,Q21,Q22,Q23,Q29
Special Process Providers - Q1,Q2,Q3,Q7,Q8,Q10,Q11,Q16,Q17,Q18,Q21,Q23,Q29,Q36
Manufacturing Providers - Q1,Q2,Q3,Q6,Q7,Q8,Q9,Q10,Q11,Q12,Q13,Q15,Q17,Q21,Q23, Q29, Q36
Calibration Providers - Q1, Q2, Q3, Q8, Q9, Q10, Q15, Q16, Q17, Q18, Q21, Q23
As applicable clauses - Q5, Q14, Q19, Q20, Q31, Q33, Q34, Q35, Q36, Q38
Misc Provider - Q1,Q3,Q8,Q16,Q17,Q21,Q23
QUALITY SYSTEM REQUIREMENTS
The seller shall provide and maintain a system that complies with ISO9001, or AS9100 or other QMS appropriate to the product.
Material Review Board Authority is not authorized on this purchase order.
The seller shall notify the buyer of any proposed changes in design, fabrication methods, or processes previously approved by the Buyer and/or Buyer’s customer. Changed articles shall be clearly identified in a different manner from previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of changes.
Raw Materials shall be accompanied with certifications, chemical and/or physical test results. The seller shall certify to the specific requirements defined on the face of the purchase order.
RAW MATERIALS USED IN PURCHASED ARTICLES
Results of tests performed on specimens or detailed analyses of Seller’s acceptance test results on all raw materials that are required to satisfy specification requirements and which are employed in the fabrication of the articles purchased on a subcontract or purchase agreement shall be made available to the Buyer upon request.
AGE CONTROL AND LIMITED LIFE PRODUCTS
Seller records for age control/life limited products shall reflect useful life and when useful life is expended.
IDENTIFICATION AND DATA RETRIEVAL
Where and to the extent traceability is a specified requirement, the seller shall apply a unique identification to individual product, material or batches. This identification data shall be recorded on and traceable to related Seller records.
The Seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum of seven (7) years after final payment or as specified elsewhere in the purchase order. See requirement(s) stated elsewhere in this order, for specific records to be forwarded to the Buyer.
INSPECTION AND TEST CHARACTERISTICS.
Seller shall inspect and/or test as applicable, all characteristics defined by the purchase order, applicable drawing specifications, pertinent to the work that the Seller is responsible for performing.
RESUBMISSION OF NONCONFORMING ARTICLES OR MATERIALS.
Non-conforming articles and materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such non-conformance, on the articles, materials or applicable seller records, as specified on the contract. The Seller shall provide evidence that the cause for non-conformances have been corrected and actions taken to preclude any recurrence. Seller shall communicate immediately with buyer to notify them of any non-conformance and identify corrective action to be taken, whether or not item is returned to buyer.
BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE.
The Buyer and its customers reserve the right to perform inspections and test on all articles, materials or services at all time and places. The Buyer and its customers also reserve the “right of entry” which shall allow the Supplier, Customer, or Regulatory agency to determine and verify the quality of work, records, and materials at any place, including the plant of the subcontractor.
GOVERNMENT SOURCE INSPECTION
When the Government or Customer elects to perform inspection at the Seller’s facility, the following requirement applies: All work on this order is subject to inspection and test by the Government or Customer at any time and place. The Government or Customer quality representative who has been delegated quality assurance functions on this procurement shall be notified immediately upon receipt of this order. The Government or Customer shall also be notified forty-eight (48) hours in advance of the time articles or materials are ready for inspection or test.
PROCUREMENTS OTHER THAN THOSE REQUIRING GSI
For procurements which do not require Government Source Inspection, the following requirement applies: The Government has the right to inspect any or all of the work included in this order at the Seller’s plant.
If the order falls under the regulations of ITAR (International Traffic and Arms Regulations), all manufacturers, exporters, brokers of defense articles, defense services or related tech data are required to register with DDTC (Director of Defense Trade Controls). All license requirements imposed by ITAR are the sole responsibility of the subcontractor in possession of the purchase order.
The supplier and supplier subcontractors shall meet and maintain a Calibration System in compliance with Calibration System Requirements of ISO17025 or ANSI Z540-1.
SELLER’S FLOW DOWN OF REQUIREMENTS
Supplier shall flow down requirements and/or key characteristics in the purchase documents to sub-tier suppliers as applicable.
STATEMENT OF CONFORMANCE
Each shipment must be accompanied by at least one legible copy of a statement of conformance. This statement shall specify that all contractual requirements have been adhered to including all specifications and other applicable documents as cited in the purchase agreement and that evidence is on file for review by a quality representative. The statement of conformance must contain at minimum: the part number, purchase order number, quantity, revision as specified on the purchase order, name and address of the company certifying the part.
TEMPORARY SHIPPING PROTECTION
Apply temporary protection on parts or assemblies for transportation i.e. UPS, Fedex, etc.
The Supplier certifies that all products supplied against the purchase order fully complies with DFARS Clause 252.225-7008, Preference of Domestic Specialty Metals including Alternate Clause 1, DFARS Clause 252.225-7009 Restrictions on Acquisition of Certain Articles Containing Specialty Metals
The DPAS provides that DoD contracts are assigned priority ratings to assure that these contracts are afforded production priorities for delivery ahead of unrated orders which includes commercial orders. Ratings are assigned to DoD contracts and enforced in both peacetime and war or emergencies. The contractor is obligated to accept the rated order, to schedule production operations to satisfy delivery requirements of each rated order, and to extend the priority rating to suppliers to assure that the item is delivered in the timeframe requested.
A person must accept or reject a rated order and transmit the acceptance or rejection in writing (hard copy), or in electronic format, within fifteen (15) working days after receipt of a DO rated order and within ten (10) working days after receipt of a DX rated order. If the order is rejected, the person must also provide the reasons for the rejection in writing (hard copy) or electronic format.
RIGHT OF ENTRY
The Company, their representatives, customer(s) and any regulatory agencies shall have “Right of Entry” to the supplier facility and at any level of the supply chain, and quality records for the purpose of the audit, surveillance and/or verification of quality of work, documentation or material. The supplier shall insure that this requirement is flowed to their supply chain.
COUNTERFEIT PARTS & MATERIAL
Supplier shall have a counterfeit parts avoidance, detection, mitigation, and disposition program . Seller shall only deliver authentic components, devices, pieces, material, modules, assemblies,
subassemblies, goods, etc. that are manufactured by or obtained from original equipment manufacturers (OEMs), original
component manufacturers (OCMs), or authorized distributors. Seller shall make available to POC documentation that
authenticates and provides traceability of the Parts to the applicable OEM or OCM.
Supplier shall ensure their employees are aware of the following:
1.their contribution to our product conformity;
2.their contribution to our product safety;
3.the importance of ethical behavior.
MATERIAL SUBSTITUTION PROHIBITED
Unauthorized material substitutions are not permitted on Buyer’s Goods. Unauthorized material substitution includes any deviation from the engineering definition of a raw material. Engineering definition includes Buyer design drawing and applicable specifications, product specification, form, size, shape, chemistry, melt method, origin, temper/condition, product testing or surface finish.
WELDING GASES AND WELD WIRE CERTFICATION REQUIREMENTS
Gas and Weld Wire suppliers shall furnish chemical/physical test reports with each shipment identifying the applicable specification and revision, actual chemical composition and physical properties, melt, heat, batch, or lot, as applicable. The seller shall certify to the specific requirements defined on the face of the purchase order.
DEFECTS, UN-AIRWORTHY CONDITIONS AND DISPOSITION FOR MRO
Seller shall communicate immediately with buyer to notify them of any defects and/or un-airworthy conditions and whether or the not item is to be returned to buyer. A disposition of the defect or un- airworthy condition shall be submitted to APV (when applicable).
RELEASE DOCUMENT PACKAGE REQUIREMENTS FOR MRO
This clause imposes the requirement for release documents consisting of Certification of Conformance, Test Reports (when applicable), material certifications (when applicable) , and a shipping document. These documents may be electronic or in hard copy with appropriate approvals and signatures.
SPECIFIC AUTHORITY AND CUSTOMER REQUIREMENTS FOR MRO ONLY
For MRO contracts: Specific authority shall be written in the body of the purchase order.
Customer requirements consist of the quality clauses imposed and any additional requirements included in the body of the purchase order.
When work is transferred, from one external provider to another, the external provider must notify APV prior to the work transfer. Further the external providers shall be assessed to ensure they are capable of meeting APV and their customer's requirements. (PO, Quality, Capability, Appropriate Approvals, ect) If this assessment is delegated, it shall be verified.
FIRST ARTICLE INSPECTION AND REPORT REQUIRED
First Article inspection shall be completed and recorded using a FAI form. AS9102 form shall be used when required by buyer, . The FAIR along with the supporting material and processing certificated shall be submitted to APV Manufacturing & Engineering Co Quality Department.